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INTRANET - An Excellent Communication Tool

An intranet is a corporate productivity tool used within an organisation to securely share information and communicate with each other.

Where the internet is seen as a network between various organisations, an intranet is used within a specific organisation and access is granted to employees and agreed parties. It can be viewed as a private website that is used as a communication tool to share data and knowledge.

A company's intranet will most often consist of a message board, an internal e-mail system, databases, document libraries, forms, news items and personnel information. This increases productivity and decreases time spent on searching for information or documents.

Business value of an intranet

  • Trusted and open source of communication
  • Improved collaboration between co-workers
  • Assisting employees to provide better customer service
  • Getting information quickly to a large number of people who are working in the different offices, cities or provinces
  • Effective way of sending important and confidential information and messages
  • To automate processes and to communicate changing procedures and policies
  • Saving on the cost of printing company circulars and notices
  • Real time tool to make announcements or convey important messages
  • Keeping personnel updated on progress, developments, new products and new knowledge
  • Employees do not have to leave work stations or offices to perform various tasks that can be done via the intranet

Finding the right intranet does not have to be a painful process. There are various companies offering intranet solutions. A suitable provider will usually have a range of base modules that can be customised to suit your company’s needs and only require minor modification to install on a client's server. When selecting an intranet provider, the following aspects should be considered: ease of setup or configuration, scalability, functionality and integration into the client’s files and print services.

The ideal intranet service provider will offer a fully customizable one-stop service with intranet software for your human resources, leave, payroll, procurement, document management, collaborations, calendars, training and contact management.

Let your intranet do the talking. It is an excellent way to present information to all your employees, where ever they are.

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